External Activities: Guidelines

The following guidelines and policies are applied during WCN 2020

Unofficial Industry Symposia
Companies are not permitted to organize unofficial Industry Symposia or similar corporate-organized events that are open to general congress participants to attend, either on or off-site. Unofficial Industry Symposia or corporate events may not take place during the period extending from the start of the first sessions (08.00) on Thursday 26 March 2020 up to and including the end of the last daily sessions (19:00, and 17:00 on Sunday 29 March 2020).

Social Events
Companies and organizations are welcome to organize social networking events such as dinners and receptions during the framework of the Congress but these social gatherings may not be organized in parallel with any of the scientific sessions.

Closed Meetings
Limited meeting space is available at the congress center to organize smaller closed meetings such as (advisory) board meetings, investigator meetings, etc. Small meetings may take place in parallel with congress sessions provided they do not convene large groups of people and are limited in time (no full- day meetings are allowed). The guiding principle of this policy is to avoid attendees missing congress scientific sessions. These meetings may only be attended by invited participants and may not be open to the general congress participants. Meeting rooms (where available) can be booked through the WCN 2020 Secretariat. Additional meeting space in surrounding hotels may be booked through the officially- contracted local housing agent (MCI)

Meeting Rooms
Please view our information sheet about meeting rooms for rent during WCN. Booking form is included within

Download the meeting space form

Third Party Press Events
Companies wishing to organize press activities during the Congress should fill in the booking form available. Press activities, whether on or off-site, must pertain to presentations being made at the main congress in oral or poster sessions and not at Industry Symposia alone. All media material, including the program for any third party press conference, should be submitted and approved by the WCN 2020 communication team before being sent out. Blackout times will be in operation: for further information, please contact Susan de Bièvre at sdebievre@theisn.org.

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